# Conditional Formatting in Forms Responses

_By Sathi · Sep 18, 2025_

Conditional Formatting in FeatureOS Forms helps you **highlight important responses automatically** so you can spot patterns, exceptions, and priority inputs at a glance. Instead of scanning every row manually, you can apply rules and conditions to flag responses that match specific criteria.

## 📌 What is a Rule?

A **Rule** is the main instruction you set for conditional formatting. Think of it as the “what you want to check.” It tells the system _which field or column_ should be evaluated before applying any logic.

**Example:** Highlight responses based on a column like **Number** or **Submitter**.

## 📌 What is a Condition?

A **Condition** defines the **logic** inside the rule, it’s the “how you want to check.” It determines the specific test applied to the chosen field and decides whether that response should be highlighted.

**Example:** If **Number** equals 1000, highlight that row. You can also stack multiple conditions inside a rule for more precise filtering.

**You can add multiple conditions within one rule for more complex filtering.**

## **✨** When to Use Conditional Formatting

-   **Spotting anomalies:** Quickly identify unusually high or low values (e.g., _NPS scores below 6_).
    
-   **Tracking specific inputs:** Highlight responses from VIP customers or beta testers.
    
-   **Quality control:** Ensure required data (like email or URLs) meets expected formats.
    
-   **Prioritization:** Flag feature requests above a certain volume.
    

## 🛠 Steps to Apply Conditional Formatting

1.  **Go to Responses tab** of your chosen form.
    
2.  On the right-hand side, open the **Conditional Formatting** button.
    
3.  Click **\+ Add Rule**.
    
    -   Select the **Field** (e.g., _Number_ or _Name_).
        
    -   Choose whether to highlight by **Column** or **Row**.
        
4.  Add a **Condition** (e.g., Equals, Contains, Greater Than, etc.).
    
    -   Example: _Number > 1000_.
        
5.  (Optional) Add more conditions within the same rule for detailed formatting.
    
6.  Click **Save** to apply.
    

## 🎯 Example Use Cases

-   Highlight all responses where _Number > 1000_.
    
-   Flag rows where _Submitter = Internal Team_ to filter out test inputs.
    
-   Highlight _Yes_ in a “Critical Bug” field to bring urgent issues forward.
    

By combining **Rules** (the field to check) with **Conditions** (the criteria to apply), you gain a powerful way to automatically surface the responses that matter most.

⚡ **Pro Tip:** If multiple rules overlap, the **last applied rule** takes priority for highlighting.

## **Need Help?**

Email us at [**support@featureos.app**](mailto:support@featureos.app) or drop your question on our [support board](https://feedback.featureos.app/admin/kb/a/viewing-and-managing-form-responses/en#)! 😊

[View this article on the web](https://help.featureos.app/en/articles/using-conditional-formatting-in-forms-responses)